The Office Management & Procurement Specialist provides strong organizational and administrative support for activities related to facilities and operation of the office. This role will ensure the smooth running of the office and help to improve Company procedures and day-to-day operations. Designs and implements office policies by establishing standards and procedures, measuring results against standards and making necessary adjustments.
Job Scope:
1. Office Management
- Provide a supportive working environment, health, and safety standard in office
- Initiate engagement and recognition activities, to improve employee happiness and engagement
- Provision of cost-effective office infrastructure services, including space, stationery, nutrition, expat logistics support
- Reduction of defects and stock-out
2. Employment Compliance and Data Management
- Monitor changes in labor law and adapt internal processes based on it
- Manage employment contracts, including the extension of employment offers within company procedure and labor law
- Collect the candidate’s pre-employment requirements depending on the policy and other legal administration
- Manage and update employee data due to hiring, internal movement, termination, and resignation
3. People Service Center
- Respond to employee inquiries, identifying employee needs, processing necessary transactions and escalating issues as required, especially in area of benefits, people processes, policy, and issues
- Act as point of contact for vendors, including the coordination and transfer of data to external party (example: vendors, providers, auditors, and consultants)
- Maintain employment policies, ensure legal compliance, manage employment cases, deal with employee relations issues both white and blue collar employees, such as annual leave and work hours.
You should have:
- Min. Bachelor degree
- Min. 2 to 3 year of relevant experience in Office Manage/ People Service function
- Experience in payroll and other compulsory processing
- Experience in start-up, e-commerce, technology, or similar environment
- Communication skills, the ability to see details, and ability to handle sensitive matters
- Ability to interact with all levels of an organization
Do you have what it takes to join our dynamic team at the forefront of innovation to continuously enhance the journeys of our customers?