The role is a dual-tasked role. The primary role is one of an Executive Assistant. You will be reporting directly to the Sales Director and will support in daily administrative & operational matters. You may be liaising with external appointed accountant and will directly interact with the management team of AGVA Singapore.
The other task is to manage the day-to-day office operations of AGVA Singapore. It is a hands-on role to manage the daily operations in Singapore office.
You will be working in an exciting, fast-paced and forward-thinking, technology driven business model, where you will be expected to work independently, efficiently and effectively to handle concurrently the day-to-day account processing related tasks, as well as assist in any ad-hoc projects. As you further develop in your role, you will be provided the opportunity for career progression and in-depth exposure to running a business.
Responsibilities and Tasks
1. Administrative tasks
• Work on administrative accounting documentation and invoices to ensure information for business transactions are captured via the cloud-based accounting system. Preferably familiar with cloud accounting software such as Xero
• Track invoices received and process payments to suppliers, vendors and contractors, and update accounts payables via cloud-based accounting system such as Xero
• Issue invoices and/or credit notes, track and process receipts, and update accounts receivables via cloud-based accounting system Xero
• Track & manage inventory movement using the customized inventory app tools and prepare inventory analysis reports to the Management Team
• Review, tabulate staff expense receipts and process monthly expense claims for the Sales Director
• Reconciliation of bank statements
• Perform monthly closing activities and track budgets on expenses
• Prepare monthly schedules where necessary
• Track and prepare invoices and documentation for GST submission
• May support external accountant to maintain/prepare statutory audit and tax submissions
2. General Support in Operational Matters
• Managing incoming inventory purchases and communicating with logistic providers in inventory movement
• Consolidating all operational paperwork
• Support the Sales & Operation Manager with online customer service support to ensure product fulfillment for customers
• Manage the smooth running, overall operations and administrative areas of Agva Singapore, eg pantry supplies and cleanliness, mail handling, appointment meetings, visitor registration, etc.
• Support in the financial planning and tracking to achieve overall financial objectives of the company
Candidate Requirements
• Minimum 2 years of hands-on accounting administrative experience with relevant accounting skills in documentation tracking, invoicing, payments and collection tracking and reporting.
• Major in Accountancy/ACCA
• Familiar with accounting software (e.g. MYOB, Xero, Quickbooks) and extensive working experience in Microsoft Excel and MS Office.
Technologically savvy overall is a must
• Good with numbers and figures and possess an analytical acumen
• Proficient in written and spoken English and possess good communication skills.
• Excellent organising abilities. Great attention to detail and thorough.
• Strong team-player, positive attitude, adaptable, and enthusiastic. Passionate and in developing this role as a long-term career aspiration.
• Pro-active and be able to work independently when given task goals and deadlines. Able to take direction from written or spoken ideas and convert them seamlessly into actionable plans.
• Able to work under pressure when required, demonstrate the ability to multi-task and adhere to deadlines.
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